Managing Online Documents & PDFs Efficiently as a Soloprenuer

Managing online documents like PDFs and Google Docs can quickly become overwhelming without the right tools. Wave Browser makes it easy to stay organized, access your files, and switch between tasks effortlessly—all in one clean, efficient interface.

It offers a range of features that make it easier to work with online documents and PDFs, such as split-screen view, file conversion, PDF markup tools, and more.

In this article, we will explore how Wave Browser can help you efficiently organize, access, and handle digital documents and PDFs directly within the browser to upgrade your document workflow automation and play a critical role in your DMS (online document management system) on Linux, Mac OS, and Windows.

What is Online Document Management and Dow Does it Work?

Online document management allows individuals or businesses to store, organize, and access their documents and PDFs online with built-in features or productive browser extensions. It involves uploading files to a cloud-based folder platform, where they can be securely stored, shared with others, and retrieved for your unique needs.

This step is essential for managing documents effectively, especially for users who depend on tools like Microsoft Office, Google Workspace, and other document platforms to keep their workflow organized.

How Wave Browser Simplifies Digital Document Management?

Wave Browser is an excellent choice for online document management, combining speed, security, and customization in one powerful tool. It’s designed to protect your privacy by blocking harmful extensions, offering a built-in ad blocker, and including a secure VPN that encrypts your traffic and hides your IP address and sensitive data.

Beyond security, Wave Browser offers smart features like price tracking, built-in translation, and package tracking—making your browsing experience not only safer but more productive. Whether you're handling important documents, PDFs, or managing day-to-day workflows, Wave gives small businesses a reliable, all-in-one solution for staying organized and efficient.

In addition to its document capabilities, Wave also functions as an asset management software, allowing businesses to keep track of digital files and resources efficiently.

Split-Screen View

One of the most distinctive features of Wave Browser is its split-screen view, which allows you to view two windows at once on the same screen. This can be very useful when you need to compare, reference, or copy information from different sources, such as web pages, PDFs, or other documents.

This feature enhances workflow management by allowing team folder collaboration and access to a client portal for sharing legal documents. You can also drag and drop files from one window to another, or use the clipboard to copy and paste text or images.

How to Enable Split-Screen View

To enable split-screen view, simply click on the split-screen icon on the top right corner of the browser window, and choose the window you want to split. You can adjust the size and position of the windows by dragging the divider.

This functionality is particularly useful for financial services and customer service teams requiring audit trail capabilities and workflow management tools. You can also switch between the windows by clicking on the tabs or using keyboard shortcuts.

File Conversion

Another handy feature of Wave Browser is its built-in file conversion tool, which lets you convert any file or unit on the fly. You can convert documents, images, videos, audio, and more to different formats, such as PDF, JPG, MP4, MP3, etc.

You can also convert units of measurement, such as length, weight, temperature, currency, and more.

How to Use the File Conversion Tool

To use the file conversion tool, simply right-click on the file or unit you want to convert, and choose the Convert option from the context menu. You can also access the tool from the sidebar by clicking on the conversion icon. You can select the output format or unit, and click on the Convert button.

The converted file or unit will be downloaded to your device or copied to your clipboard, depending on your preference.

File Sharing

Wave Browser makes it easy and convenient to share files securely with others, whether they are online documents, legal files, lesson plans, client data, administrative work, PDFs, images, videos, or other media. You can use Wave’s secure file-sharing tool to send files directly from the browser sidebar, without having to download or upload them.

It supports Dropbox business, enhancing targeted advertising and customer service through efficient document control and audit trail capabilities. This feature is especially useful for IT professionals who need to securely share sensitive documents, such as source documents, with team members.

You can also choose from different sharing options, such as email, social media, Dropbox, Sharepoint, Google Drive, messaging apps, or cloud storage, making it the most secure way to share files with others in a professional setting, professional services firms, accounting firms, educational institutions, healthcare facilities, or a HIPAA-compliant setting.

How to Use the File Sharing Tool

To learn more about using the file sharing tool, simply right-click on the file you want to share, and choose the Share option from the context menu. You can also access the tool from the sidebar by clicking on the share icon. You can then select the sharing option you prefer, and follow the instructions to complete the process.

Markup Tools

Wave Browser also offers a set of markup tools that allow for PDF annotation. You can highlight, underline, or strike through text, add sticky notes, stamps, shapes, arrows, links, and annotate PDF online. You can also fill out, edit, and save information on PDF forms and customize the appearance and properties of the markup tools, such as color, size, opacity, font, etc.

These tools also allow you to add important metadata to your documents, making them easily searchable and organized on desktop, iPhone, and Android devices.

How to Use the PDF Markup Tool

To use the PDF markup online, simply open a PDF document in Wave, and click on the markup icon on the top right corner of the browser window. You can then choose the tool you want to use from the toolbar and apply it to the PDF document.

Benefits of Wave Browser for Online Document Management

Wave Browser is more than just a web browser. It is also a powerful and versatile tool for managing online electronic documents and PDFs and digitizing paper documents with the help of optical character recognition (OCR) technology.

Whether you need to view, edit, annotate, convert, or share business documents and PDFs, Wave's built-in online document management software and PDF annotator free for the public can help you do it all within the browser.

Wave offers a range of features that make online document management and document storage easier and more efficient, supporting various management systems and business processes.  

Save Time and Space

Save time and space by eliminating the need to download, install, or switch between different applications or software, making document management more efficient.

Stay Productive and Efficient

Improve your productivity and efficiency by multitasking, comparing, referencing, or copying information from different sources on the same screen. Wave Browser facilitates easy access to documents, whether they're on Google Docs or Microsoft Word, streamlining your business process.

Stay Creative and Collaborative

Enhance your creativity and collaboration by adding comments, feedback, or suggestions to PDF documents and sharing them with others.

Stay Private and Secure

Protect your privacy and security by using Wave’s Browser Guardian, which prevents harmful extensions from being installed, and Wave’s built-in VPN, which encrypts your online traffic and hides your IP address. This security feature is crucial when downloading legal forms or other important documents of different natures online.

Other Online Document Management Options

Egnyte

This is a cloud-based document management system that offers features such as file synchronization, collaboration, security, and compliance.

DocuWare

This is a document management system that can be deployed on the cloud or on-premise. It allows you to create, capture, store, and distribute documents, as well as build workflow automation and track revisions, perfect for managing paper documents digitally.

M-Files

This is a hybrid document management system that can work with both cloud and on-premise storage. It uses artificial intelligence to classify and organize documents based on their content and metadata.

SharePoint

This is a Microsoft document management system that is part of the Microsoft 365 suite. It lets you create, share, and manage documents, as well as build intranet sites, team sites, and web pages, on  Microsoft Word, Microsoft Excel, etc.

Hightail

This is a document management system that is focused on creative content teams. It allows you to upload, share, and review files, such as images, videos, and audio, to support a small business’ operation and  business process.

Manage Documents with Ease with Wave Browser

Wave Browser is a powerful and versatile web browser that can help you manage online documents and PDFs with ease and upgrade your paperless workflow. It offers a range of features that make it easier to work with online documents and PDFs, such as split-screen view, file conversion, markup tools, and more. You can download Wave for free from its official website, providing small businesses with a comprehensive tool for document control and collaboration.